Procrastination is three times as stressful as getting things done right away. First, because tasks that need doing aren’t getting done; second, because it is stressful to think about all that needs to be done…and remains undone. Third, procrastination in itself is a source of stress due to its impact on self-esteem and psychological well-being.
Procrastination is a delay in deciding to start a task or in completing it. Men and women in roughly equal percentage suffer from this debilitating condition. Situational procrastination happens to everyone and simply describes an occasional delay that does not indicate a habitual pattern. Dispositional procrastination applies to people who delay many tasks on a regular basis, including tasks that are important and sometimes even critical to optimal functioning. Among dispositional procrastinators, two major types can be discerned based on their presumed motivation: arousal procrastinators, who (often subconsciously) need to be motivated to act by the adrenaline rush that comes from cutting it close to the deadline, and avoidant procrastinators, who are de-motivated to act by their fear of failure or success and/or by task aversion.
Here are nine ways to beat procrastination that have been proven to work with many people. (Try one or two, if you have some time…perhaps tomorrow?)
1. Learn to Tell Time
Habitual procrastinators, even when faced with simple tasks, don’t seem as capable to estimate the time necessary to perform the task as non-procrastinators. They overestimate how much time it will take to finish the task, and are therefore reluctant to begin it; or they underestimate how long it will take to complete it, and are afraid of not being able to finish it. Learning to better estimate time to task completion is a skill that needs to be developed by procrastinators who, for whatever reason, seem to fall short of its mastery.
2. Banish Disorganization
Not being able to plan a task, misplacing some of the things needed to perform a task effectively, or losing track of what has already been done are areas that cause people to delay starting a task or its completion.
Getting rid of the very idea of disorganization is the start of a better strategy for getting things done. The enormously popular book Getting Things Done: The Art of Stress-Free Productivity may help…
3. Post-It and Read It
Sometimes the simplest things carry the most value. Any procrastinator can benefit from the little yellow notes strategically posted in visible locations that act as silent reminders of tasks that need to be done. If the notes are read and acted upon, procrastination can become a less frequent problem.
4. Make It Easy to Concentrate
Not having a specific, designated place in which to concentrate and focus exclusively on a task introduces the scourge of distraction to the misery of indecision. Being in a place where there are too many other stimuli competing for attention is not a winning strategy. Getting in the zone and achieving flow is key to task completion.
5. Take Baby Steps
Sometimes even a relatively simple task can appear complex, until it is broken down into smaller chunks. Behavioral psychologists recommend chaining, which is a series of responses needed to perform a particular target end-behavior or, in simpler terms, baby steps. Getting things done one small chunk at a time. Simple. It works.
6. Take Small Time Bites
Complexity of the task can be compounded by the (often incorrect) estimation of the total time needed to complete it. To take care of this aspect of the problem, it helps to break down the task into small bites of time—say, 5-minute segments—instead of staring at the total time needed and freezing in place.
7. Put the 80-20 Rule to Work
Even the best laid out strategy of eliminating procrastination cannot be accomplished in one day. We simply can’t go from “total procrastination” to “total completion” in one fell swoop. A more realistic and achievable plan may be to apply the 80-20 rule, where success means completing at least 80% of the tasks, instead of aiming for 100%.
8. Seek Role Models
Go with a procrastinator and you’ll learn to procrastinate more. Seek non-procrastinators as role models, get past the negative comparisons, and you will learn useful techniques and approaches that may come natural to them, but can be a godsend on the way to getting things done.
9. Take Responsibility
Everyone knows that there are consequences for delays and for failing to get things done. Procrastinators know that, too. Unfortunately, the habit of making excuses that can be accepted by others simply sharpens the skills for coming up with “reasons” that just sound plausible. A procrastinator who is willing to take responsibility is only a few short steps away from kicking the habit.